Privacy Policy

Privacy Policy

Welcome to Heres Law Limited. This privacy policy outlines how we collect, use, and protect personal data related to you, as well as your rights concerning this information. If you have any questions or wish to raise a complaint regarding how we manage your data, please contact Petra Polonkai at petra@hereslaw.ie.

What Data Do We Collect and Why?

Clients:

We may collect, process, and disclose personal data related to clients, counterparties, and their representatives in the following instances:

To fulfil our legitimate interest in providing legal services, including engaging with counsel and other professional advisors, as well as liaising with counterparties as necessary.
For billing purposes, including collecting fees and costs.
To share information about our services, legal updates, and relevant industry insights.
To invite clients to events.
To assess and improve service delivery.
To comply with legal obligations, including anti-money laundering regulations.
Where necessary, to meet requirements set by insurers or regulatory bodies such as the Law Society of Ireland, the Legal Services Regulatory Authority, and the Revenue Commissioners.

Client files are typically retained for 10 years unless specific circumstances require a longer retention period. For more information, please contact us.

Business Contacts:

We may process personal details such as name, email, job title, phone number, business area, job role, jurisdiction, language, and seniority for operational purposes, including:

Making contact details accessible to our team.
Conducting analytics (e.g., business trends, marketing effectiveness, and service uptake).

We retain business contact information only as long as necessary. If requested, we will delete a business contact’s details or remove them from marketing communications while maintaining contact records where necessary.

Suppliers:

We collect and process personal data such as name, email address, and phone number to:

Facilitate and review services received from suppliers.
Manage client service relationships involving suppliers.
Process payments and maintain financial records.

The processing of supplier data is based on contractual obligations. We generally retain supplier data for seven years post-relationship unless legal or regulatory requirements necessitate a longer retention period.

Website Users:

When visiting our website, we may collect personal data such as:

Time and date of your visit.
Pages visited, navigation routes, and interaction details (e.g., IP address, clicked links, location data).
Any information you provide when reporting website issues.

This data helps improve our website’s functionality and user experience.

If you sign up for events or marketing materials through our website, we will process your contact details accordingly. You may update your preferences or opt out at any time using the provided unsubscribe options.

We use cookies to enhance user experience. To learn more, please refer to our “Cookies Policy.”

Recruitment:

We collect personal data during the hiring process to evaluate candidates for available positions. More details on applicant data processing are provided within each job listing’s privacy notice. Unsuccessful applications are retained for 12 months.

Employees:

Personal data related to employees is stored within internal systems and applications. A detailed privacy notice explaining data processing and employee rights is provided to all staff. Data is processed based on the employer-employee contractual relationship.

Links to External Websites

Our website may include links to third-party websites for informational purposes. However, Heres Law Limited is not responsible for the privacy policies, content, or security practices of these external sites. If you choose to visit or interact with a linked website, we recommend reviewing their privacy policy to understand how your data may be used.

Data Security Measures

We employ industry-standard security protocols to protect your personal data from loss, unauthorised access, or misuse. Our team members are bound by strict confidentiality obligations to maintain the integrity and security of your information. However, while we take every reasonable precaution, no security system is completely foolproof. If you have any security concerns, please contact us at petra@hereslaw.ie

Transfer of Personal Data Outside the EEA

In cases where personal data must be transferred to countries outside the European Economic Area (EEA), we ensure that such transfers comply with applicable data protection laws. Transfers will only take place when the receiving country has adequate legal protections or when we implement appropriate safeguards, such as standard contractual clauses approved by the European Commission. Additionally, remote access to our systems is strictly limited to authorised devices with appropriate security measures in place.

Your Rights Regarding Your Personal Data

Under applicable data protection laws, you may have the right to:

Request access to the personal data we hold about you, including details on how it is processed.
Request corrections, updates, or modifications to inaccurate or incomplete data.
Request deletion, anonymisation, or restriction of personal data where legally applicable.
Object to data processing on legitimate grounds, unless overriding legal reasons prevent us from stopping such processing.
Withdraw consent at any time, if processing is based on consent. Withdrawal does not affect the lawfulness of processing before consent was withdrawn. If you wish to opt out of marketing communications, please use the unsubscribe link in our emails or contact us directly.

To exercise any of these rights, please reach out to petra@hereslaw.ie. You also have the right to lodge a complaint with the Irish Data Protection Commission if you believe your rights have been infringed.

Updates to This Privacy Policy

We may revise this Privacy Policy periodically to reflect changes in legislation, business practices, or technology. Any updates will be posted here, and we encourage you to review this statement whenever you visit our website to stay informed.